The provider may cancel the booking without penalty to either party in the event of any or all of the following:
Any part of the provider’s premises is closed due to fire, storm or inevitable accident, trade dispute (concerning the provider or one of its suppliers), damage, alterations and decorations, or by order of any public authority, or any causes affecting the conference that is outside of the provider’s control.
The provider at its sole discretion believes the conference or the client may prejudice or compromise the reputation or function of Middlewich Community Church.
With respect to the above events, the provider will refund the client any advance payment made by the client and neither party will have any further liability to the other.
The provider may cancel the booking with penalty to the client if:
The client is in arrears with any payment due under the current or previous contracts.
The client becomes insolvent or enters into bankruptcy, liquidation or receivership or makes an arrangement with its creditors.
The client notifies the provider that it wishes to cancel the contract less than 21 days prior to the start date of the booking.
Cancellation periods and associated penalty costs
With respect to the above events, the client shall pay the provider the following sums, together with any costs incurred by the provider in connection with preparing the event on the client’s behalf (eg. hire or purchase of extra equipment or supplies solely for the contract).
1 Week or more but less than 21 days in advance: 100% of Room hire
Cancellation 1 week (or less) in advance: 100% of total projected charge
The client shall ensure that good order is kept during the conference and throughout the period of hire and that nothing shall be done which shall, in the reasonable opinion of the provider, be obscene, immoral or harmful to the reputation or function of the provider. Middlewich Community Church may forbid or restrict any activity which it reasonably considers may be prejudicial to its interests in any way or which may offend against normal standards of decency or endanger public order or safety. The client undertakes forthwith to remove any object or person upon being requested by the provider to do so.
Neither party may assign the contract to any third party nor utilise the rooms for any purpose other than that stated herein without the provider’s prior written consent.
The contract shall be subject to English Law and disputes settled in the English Courts.
In the event of one portion of this contract being held invalid by a court of competent jurisdiction, such item shall be severed from the contract and all other terms and conditions shall remain unaffected and binding.
The provider : Canalside Conference Centre – a trading name which is solely operated and hosted by Middlewich Community Church; 34–36 Brooks Lane, Middlewich, Cheshire CW10 0JG. All correspondence and payments should be addressed to Middlewich Community Church.
The client : The company or organisation on whose behalf the rooms and facilities of Canalside Conference Centre have been booked by a representative of that company or organisation.
The contract : The agreement between the provider and the client to provide and to make use of, premises, services and facilities for the appropriate purposes, for an agreed fee payable to the provider.
Period of hire : The agreed date and times between which the premises, services and facilities have been hired by the client.
A non refundable deposit of £25 or 20% of the projected charges (whichever is greater) must be paid by the client on signing of the contract. The balance of the total charges due to the provider must be paid by the client to the provider no later than 14 days after the finish date of the conference.
If the client has any reasonable query with respect to any part of an invoice, this must be reported to the provider within 14 days of the invoice date and that part may be withheld from payment until the query is resolved. However, the undisputed amount must be paid by its due date.
Number of Attendees
The client may give notice to the provider, reducing contracted numbers to the conference by giving no fewer than 3 working days notice before the first day of the conference. Final charges will then be recalculated to reflect this reduction.
Any increase in the originally contracted numbers will be accommodated at the provider’s discretion and charged accordingly.
Client’s Use of Middlewich Community Church
All rooms and services provided under the name Canalside Conference Centre are provided by and on the premises of, Middlewich Community Church.
Whilst using the rooms or services supplied by the provider the client and its delegates must at all times:
Act in a proper and orderly manner. The provider reserves the right to remove from the premises anyone who, in the opinion of its representative, is acting in what may considered an unacceptable manner.
Refrain from bringing dangerous, hazardous or illegal items or substances onto Middlewich Community Church premises.
Comply with all statutory regulations, licensing laws and company regulations relating to Middlewich Community Church.
Refrain from affixing any material of any kind to the floors, walls or ceilings or any part of the premises without the prior written consent of the provider.
Only use the room or space for the purpose for which it is contracted.
Refrain from entering into any contracts for live music, other forms of live entertainment, or other services in connection with the conference without prior written consent of the provider. Such permission will not be unreasonably withheld.
Be fully responsible for all loss or damage, or injury to any person, whilst on the premises of the provider (including employees of the provider or other non-delegates) as a result of an act of negligence caused by the client or the client’s representatives or guests. The client agrees to pay all damages and costs associated with such an act of negligence.