The agreement between the provider and the client to provide and to make use of, premises, services and facilities for the appropriate purposes, for an agreed fee payable to the provider.
Period of Hire: The agreed date and times between which the premises, services and facilities have been hired by the client.
A non refundable deposit of £25 or 20% of the projected charges (whichever is greater) must be paid by the client on signing of the contract. The balance of the total charges due to the provider must be paid by the client to the provider no later than 14 days after the finish date of the conference.
If the client has any reasonable query with respect to any part of an invoice, this must be reported to the provider within 14 days of the invoice date and that part may be withheld from payment until the query is resolved. However, the undisputed amount must be paid by its due date.
The client may give notice to the provider, reducing contracted numbers to the conference by giving no fewer than 3 working days notice before the first day of the conference. Final charges will then be recalculated to reflect this reduction. Any increase in the originally contracted numbers will be accommodated at the provider’s discretion and charged accordingly.